1. Who We Are

TogetherHR Executive Search & Advisory is a sector-focused boutique executive search firm specializing in leadership roles across luxury hospitality, lifestyle, fashion, and leisure industries. We operate from Turkey and serve clients and candidates internationally.

For the purposes of applicable data protection legislation (including the Turkish Personal Data Protection Law No. 6698 (“KVKK”) and, where applicable, the EU General Data Protection Regulation (“GDPR”)), TogetherHR is the data controller responsible for your personal data.

2. Data We Collect

Candidate Data

• Full name, email address, phone number, and location
• Professional history, including current and previous roles, employers, and responsibilities
• CVs, resumes, cover letters, and portfolio materials
• Education, qualifications, and professional certifications
• Compensation expectations and availability
• Professional references (with your consent)
• Any additional information you voluntarily provide during the search process

Client Data

• Business contact details of client representatives (name, title, email, phone)
• Company information relevant to the executive search engagement
• Role specifications and organizational requirements

Website Visitor Data

• IP address, browser type, operating system, and device information
• Pages visited, time spent, referral source, and other usage data
• Information submitted through contact forms or “Start a Conversation” requests

3. How We Collect Your Data

• Directly from you — when you submit a contact form, send us your CV, engage in a conversation, or correspond with us by email or phone.
• Through our executive search process — through direct engagement with leadership talent within the sectors we serve, including professional networking platforms and industry events.
• From publicly available sources — professional profiles, company websites, industry publications, and public directories.
• From third parties — client referrals, professional references (with appropriate consent), and industry contacts within our leadership talent network.
• Automatically — through cookies and similar technologies when you visit our website.

4. Purposes & Legal Bases for Processing

We process your personal data for the following purposes:

Executive Search Services

• Identifying, evaluating, and presenting candidates for leadership roles
• Managing the search process, including client collaboration and candidate engagement
• Maintaining our leadership talent network and talent market insights

Client Relationship Management

• Fulfilling our contractual obligations to clients
• Providing strategic advisory on talent landscape and leadership hiring

Communication & Marketing

• Responding to inquiries submitted through our website
• Sharing sector insights and relevant content (with your consent)

Website Operations

• Ensuring website functionality and improving user experience
• Analyzing website traffic and usage patterns

Legal bases: We process data based on (a) your consent, (b) the necessity to perform or enter into a contract, (c) our legitimate interests in providing executive search and advisory services, and (d) compliance with legal obligations under KVKK, GDPR, or other applicable laws.

5. Data Sharing & Third Parties

We do not sell your personal data. We may share your data with:

• Clients — candidate information shared with hiring organizations as part of the executive search process, only with the candidate’s knowledge and in line with the search engagement.
• Service providers — trusted third parties who assist with website hosting, analytics, email communications, and IT infrastructure, bound by data processing agreements.
• Legal and regulatory authorities — where required by law or to protect our legal rights.
• Professional advisors — legal, accounting, or compliance advisors under obligations of confidentiality.

6. International Data Transfers

As an executive search firm operating across international markets, your personal data may be transferred to and processed in countries outside of Turkey or the European Economic Area. Where such transfers occur, we take appropriate safeguards — including standard contractual clauses, adequacy decisions, or your explicit consent — to ensure your data remains protected in accordance with applicable law.

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes described in this policy, or as required by law. Specific retention periods depend on the nature of the data and the relationship:

• Candidate data: Retained for the duration of the search engagement and for a reasonable period afterward to support our talent network, unless you request deletion.
• Client data: Retained for the duration of the business relationship and in accordance with contractual and legal obligations.
• Website data: Analytics and cookie data are retained in accordance with our cookie settings and typically not longer than 26 months.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include access controls, encryption where appropriate, and regular review of our security practices.

While we take reasonable steps to protect your data, no method of transmission over the internet or electronic storage is completely secure. We encourage you to take precautions when sharing personal information digitally.

9. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access — Request a copy of the personal data we hold about you.
• Correction — Request correction of inaccurate or incomplete data.
• Deletion — Request erasure of your personal data, subject to legal retention requirements.
• Restriction — Request that we limit how we process your data in certain circumstances.
• Data portability — Receive your data in a structured, commonly used format.
• Objection — Object to processing based on legitimate interests or for direct marketing purposes.
• Withdraw consent — Where processing is based on consent, withdraw it at any time without affecting prior processing.

Under KVKK, you may also have the right to learn whether your data has been processed, request information about the purpose of processing and whether data has been used in accordance with its purpose, and know the third parties to whom your data has been transferred. To exercise any of these rights, please contact us using the details in Section 13.

10. Cookies & Tracking Technologies

Our website uses cookies and similar technologies to enhance your browsing experience, analyze site traffic, and understand visitor behavior.

Types of cookies we use:

• Essential cookies — Required for basic website functionality.
• Analytics cookies — Help us understand how visitors interact with our website (e.g., Google Analytics).
• Functional cookies — Remember your preferences and settings.

You can manage cookie preferences through your browser settings. Disabling certain cookies may affect website functionality.

11. Children’s Privacy

Our services are directed at business professionals seeking executive-level roles. We do not knowingly collect personal data from individuals under the age of 18. If we become aware that we have collected data from a minor, we will take steps to delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or services. The updated policy will be posted on this page with a revised “Last Updated” date. We encourage you to review this page periodically.

13. Contact Us

If you have questions about this Privacy Policy, wish to exercise your data protection rights, or have concerns about how we handle your personal data, please contact us:

TogetherHR Executive Search & Advisory

Email: info@2getherhr.com

Website: 2getherhr.com

Please allow up to 30 days for us to respond to your request.